Knights of Columbus
Council 1208

John Manes Grand Knight (337) 247-0290

Annual Dues: $35.00

Council Officers

Current Year Roster (2009 - 2010)

IRS Form

Small tax-exempt organizations in the U.S. including K. C. Councils, assemblies and council home corporations are required to file an annual electronic notice, "Form 990-N Electronic Notice (e-postcard) for Tax-Exempt Organizations Not Required To File Form 990 or 990-EZ." Small tax-exempt organizations whose gross recepts are normally $25,000 or less are required to file an electronic postcard with the IRS annually. All councils and assemblies must complete some type of IRS annual filing. If your gross receipts are more than $25,000, file Form 990-EZ, unless your receipts are over $500,000, in which case use Form 990. Information about this filing requirement can be found on the K. C. website if you are authorized to sign in as an officer. Look under "support materials" in the bottom right corner of the page under "form 990 information." For more information visit www.irs.gov or contact the Supreme Advocate's Office at 203-752-4375.

Make Sure You Include E-Mail Addresses

If you haven't done so already, please submit the Report of Officers Chosen (#185) and the Service Program Personnel Report (#365) (both found below). Be sure to include an e-mail address for each person listed. The information from these forms is used for mailing lists for Knightline as well as programming materials and "Action Plan" membership details.

All You Need to Succeed - The Surge Kit

Near the start of the fraternal year (July 1) all financial secretaries of record will receive a "Surge...with Service" program kit. Each kit includes all a council needs to succeed at programming and recruitment. Upon receipt of this kit, the financial secretary should immediately deliver it to the grand knight. If your council did not receive a Surge kit by July 15, please contact 203-752-4473.

The following is a list of items included in the kit. The materials in the Surge kit should be reviewed immediately by council officials so the Service Program and membership recruitment can be quickly implemented.

In order to conserve paper and make this process a little more environmentally friendly, the Surge Kits now only contain one copy of each item. Share these items among your council officers, directors and chairmen and visit this page at kofc.org/service to review the pdf files of each item included in the kit.


Surge...with Service program manual (#962) contains information and suggestions that council officers and directors need to effectively perform their individual roles in the Service Program and membership recruitment.

The Grand Knight's Handbook (#915) includes information and suggestions to help the grand knight carry out his duties. It also has reference sections on membership transactions and other areas.

The How to Conduct a Meeting booklet (#483) includes guidelines for the grand knight on conducting meetings in a professional and efficient style.

The Supply Catalog (#1264) features a format specifically designed to help you quickly locate materials. Materials can be ordered from the catalog by using a Requisition Form (#1).

The Promotional and Gift Catalog (1427) contains a listing of publicity materials (balloons, cups, etc.) as well as gift items available to councils and Knights.

The Council Report Forms Booklet (#1436) contains the reporting forms and

order that a council needs to run smoothly. It also includes two checklists in the front, listing when these forms are due.

The K of C Audiovisuals flyer (#1539) includes a listing of the recruitment/promotional DVD and VHS videocassette productions available from the Supreme Council Department of Fraternal Services on a free-to-keep basis. Order forms for these videos are also included.

The Knights of Columbus Protocol Booklet (#1612) contains guidelines on proper conduct and procedures for a variety of situations including council meetings, the relationship of the district deputy to the grand knight and a state deputy visit.

The Family of the Month booklet (#1993) contains guidelines on participating in the Knights of Columbus "Family of the Month" and "Family of the Year" programs.

The Official Knights of Columbus Emblem and Council Jewels booklet (#1910) contains color photographs and descriptions of their symbolism of the various council jewels and the Order's and Fourth Degree emblems.

The Planning Calendar (#1911) covers 14 months from July to August. This calendar includes descriptions and photos of outstanding service programs and listings for Orderwide events, holidays and deadlines for submitting forms.

The "Order of Business" Card (#1937) contains guides for conducting a council meeting, suggests for holding an officers' meeting and a review of the responsibilities of the grand knight.

The Knights of Columbus Round Table Program booklet (#2632) contains details and guidelines for the Round Table program.

The Knights of Columbus Certificates flyer (#2640) lists information, including prices, on all certificates currently offered by the Supreme Council office.

The Chaplain's Handbook (#945) covers the relationship of the chaplain to the council, information on the Order and a brief history of the Order's founder, Father Michael J. McGivney.

The Vocations Handbook (#1942) includes information on the Order's various vocations initiatives (including the Refund Support Vocations Program ), available student loans and scholarship for seminarians, suggested activities and a reading list of materials.

The Getting Your Message Across –Knights of Columbus Councils Public Relations and Publicity Guide (#2235) explains how to effectively work with news editors and directors in getting your council's newsworthy events published and broadcast.

Use the Meeting Notice poster (#893) to notify your members of the time and date of the next council meeting.

All the information needed to conduct the Knights of Columbus Substance Abuse Awareness Poster Contest is included in the Substance Abuse Awareness Poster Contest Guide (#4112).

All the information a council needs to know on how to submit an article and/or

photo for the “Knights in Action” section of Columbia is included in the “Your Story in Columbia” flyer (#4344).

The Parish Round Table Initiative flyer (#4519) features information on how to set up a Round Table at individual parishes covered by one council.

The Soccer Challenge Guide (#4576) features instructions on how a council can

participate in the Order Knights of Columbus Soccer Challenge.

Information on the rules set for youth leaders and programs to ensure the safety young people participating in the Orders programs, as well as applications for youth leaders, are all included in the Youth Protection Program booklet (#4670).

The Financial Secretary Quick Facts flyer (#4720) provides a brief list of the financial secretary’s duties and responsibilities.

The CIS program offers a variety of faith-based educational materials that can be used in councils, parishes and faith formation programs. Use the link to access more information on the CIS program.

The FAQ About the Columbian Squires flyer (#480) includes answers to some commonly asked questions about that program.


The Financial Aid booklet (#951) provides information on the various scholarships available through the Order.

The Free Throw Guide (#1928) includes all of the information necessary for a council to participate in the Knights of Columbus Free Throw Championship.

The “How to …” booklet (#2769) features step-by-step instructions on strategies for recruiting new members into the Order.

Consult the Recruitment Rewards Points flyer (#2931) for a complete listing of the items available to recruiters and the cost in “points” associated with each one.

The Father Michael J. McGivney Guild serves as a source for information about the life, works and spirituality of Father McGivney. Use the link to access more information on how to join the guild today.

The “Promoting the Insurance Program” flyer (#4532) offers information on how to encourage your members to take advantage of the Order’s top-rated insurance products.

The Star Council flyer (#4069) supplies the complete guidelines for a council to qualify for the prestigious Star Council Award.

The Order Goes to Washington

U.S. Capital to host 128th Supreme Convention Aug. 3-5

WASHINGTON, D.C., The City whose memorial, museums and public spaces enshrine the history of the United States of America, will host the 128th Supreme Convention Aug. 3-5. The nation's capital previously hosted Supreme Conventions in 1932, 1985, 1993 and 2003.

In addition to massive monuments that commemorate past leaders and patriotic sacrifices, the city also boasts numerouos Catholic sites, including the Basilica of the National Shrine of the Immaculate Conception and The Catholic University of America.

The Order's involvement with the District of Columbia began with the enthusiastic support of James Cardinal Gibbons of Baltimore when the first D.C. council was chartered in 1897. Since then, the number of councils in the district has increased to 19. There are many examples of the Knights' presence in Washington. The Order urged the U.S. Congress to establish the Columbus Memorial at Union Station in 1912, and a statue of Cardinal Gibbons was erected in conjunction with the Order's golden anniversary in 1932. The Knights'  Tower at the National Shrine was completed along with the basilica in 1959, and K of C support of the shrine has continued, for instance, with the construction of the Knights of Columbus Incarnation Dome in 2007.

With such a vibrant history - both Catholic and patriotic - there will be no shortage of sights to see and places to visit for Knights and their families. With the assistance of the Virginia, Maryland and D.C. state councils, there will be numerous tours available. Visitors will have the opportunity to see the national memorials, Smithsonian museums, Mount Vernon and many other historical and cultural sites in Washington and the surrounding area. And the Catholic Heritage Tour will feature visits to the National Shrine, the Franciscan Monastery and the Pope John Paul II Cultural Center.

The convention's opening Mass will be celebrated at the National Shrine on Tuesday, Aug. 3, at 9:30 a.m. The opening business session will commence at 1 p.m. that day. The Order has reserved a block of rooms at the Marriott Wardman Park Hotel. All delegates are required to reserve room accommodations and States Dinner tickets through the General Office Department and should arrive no later than Monday, Aug. 2.

Additional information about the 128th Supreme Convention, including a complete schedule of events is available by clicking here. For important visitor information, such as details about tours, visit the District of Columbia State Council's website by clicking here.

The English Company, Inc.

Knights of Columbus Fraternal Supplies

Service Together

Set up by the Knights of Columbus to help volunteers find organizations that can put their talents to good use, and includes resources to help volunteer organizations work more effectively with the volunteers they have.

Leadership Guide

Features ideas and resources to help promote the Order, assist your council's member recruitment efforts, and encourage new membership for recruitment success. This pdf includes "clickable" fields to allow you to fill out the forms.

A Guide to Membership Recruitment

A guide of successful recruiting programs that can be coordinated by your council throughout the fraternal year.

Council Forms

• Annual Survey of Fraternal Activity (#1728)(Online Version) (Print Version)
  Due Date: Jan. 31
• Partnership Profile Report with Special Olympics (#4584)
  (Online Version) (Print Version)
  Due Date: Jan. 31
• Free Throw Championship Participation (#FT-1)
  (Online Version) (Print Version)
  Due Date: Jan. 31
• Substance Abuse Awareness Poster Contest Participation Form (#4001)
  (Print Version)
  Due Date: Jan. 31
• Semiannual Council Audit (#1295-2)
  (Print Version)
  Due Date: Aug. 15
• Annual Report K of C Round Table (#2630)
  (Online Version) (Print Version)
  Due Date: June 30
• RSVP and Plaque Application (#2863)
  (Print Version)
  Due Date: June 30
• Columbian Award Appl. (#SP-7)
  (Online Version) (Print Version)
  Due Date: June 30
• Report of Officers Chosen for Term (#185)
  (Online Version) (Print Version)
  Due Date: July 1
• Service Program Personnel Report (#365)
  (Online Version) (Print Version)
  Due Date: Aug. 1
• Semiannual Council Audit (#1295-1)
  (Print Version)
  Due Date: Aug. 15
• Soccer Challenge Kit Order Form (#SC-KIT)
  (Online Version) (Print Version)
  Due Date: Aug. 15
• Substance Abuse Awareness (#SA-KIT)
  (Online Version) (Print Version)
  Due Date: Sept. 1
• Free Throw Competition Kit (#FT-KIT)
  (Online Version) (Print Version)
  Due Date: Nov. 1
• Soccer Challenge Participation Report Form (#4567)
  (Print Version)
  Due Date: Dec. 1
• Free Throw Championship Score Sheet (#1598)
  (Print Version)
  Due Date: As Needed
• Survey of Fraternal Activity Individual Member Worksheet (#1728A)
  (Print Version)
  Due Date: As Needed
• Relief from Council Dues and Per Capita Taxes (#1831)
  (Print Version)
  Due Date: As Needed
• Family of the Month (#1993A)
  (Online Version) (Print Version)
  Due Date: As Needed
• Report of Round Table Coordinator (Notice of App't of) (#2629)
  (Online Version) (Print Version)
  Due Date: As Needed
• Columbian Squires Inquiry (#2935)
  (Online Version) (Print Version)
  Due Date: As Needed
• Youth Leader (#4348)
  (Print Version)
  Due Date: As Needed
• Father Prior (#4371)
  (Print Version)
  Due Date: As Needed
• Requisition for First Degree Ceremonials (#532)
  (Print Version)
  Due Date: As Needed
• Essay Contest Kit Order Form (EA-KIT)
  (Online Version) (Print Version)
  Due Date: As Needed
•  Family of the Year Awards Entry Form (#
  (Print Version)
  Due Date: As Needed
• State Council Service Program Awards Entry Form (#STSP)
  (Print Version)
  Due Date: As Needed
• Day of Prayer poster (#9483) & Day of Prayer card (#9484)

Every council is responsible for making the report and sending them to the appropriate state/district officials if necessary. In every instance, copies of each report form should be kept for the council files.

NOTICE!

Effective this 2009-10 fraternal year, rather than report "Pro-life" activities under the "Community" category, you will report them under the newly created "Pro-Life" category.

If you use either the State Service Program Awards (#STSP) entry form or the Columbian Award (#SP7) application from the Council Report Forms booklet (#1436), you will need to make a couple of simple modifications. In reporting your council's best Pro-Life program to your state council, write "Pro-Life" in the area at the top of the form where the other categories are listed. On the Columbian Award application, attach a separate sheet of paper listing your four reported programs in the "Pro-Life" category.

Updated Forms with Pro-Life Activity Listing is now online at www.kofc.org/forms.

Community Activities

Civic Involvement

Coats For Kids

Global Wheelchair Mission

Serving Those Who Served

Habitat For Humanity

Food Drives

Special Olympics

Promoting Decency

World Day of Prayer for Peace (Sept. 11 - annually)

Get Out The Vote